Simplify

As we approach the coming equinox, thoughts turn to spring cleaning. It’s a tradition, is it not: spring cleaning? Not my tradition, mind you. My seasonal thoughts turn to spring peepers and leaves popping on trees and migrating birds, many freshly attired to attract a mate, and <groan> income taxes. I don’t notice the dirt I’ve tracked into the house until it’s pointed out to me. Nor do I notice overfilled closets, file cabinets, or newsletter mailing lists until there is no room for the addition I want to make.

With that introduction, you’ll not be surprised to learn I am a packrat. Aphorisms I grew up with and still repeat include, “Waste not, want not,” and “You never know when you might need it.” It’s a family tradition. When my father died, I “inherited” a ton (figuratively and probably literally) of family papers and such—mainly because I was the child with room to store all the material. I remember hearing about my grandmother joking to my father when my grandparents transferred the papers to him as part of their downsizing, “From our attic to yours.” I assume my children know what that means for their future.

I recognize this proclivity of mine. I often joked that I kept buying bigger (or more) houses because I needed more room to store books. A couple of years ago, I instituted a new practice regarding my personal library. For every new physical book I buy, one must find a new home. Down south, our church’s youth have a book sale to support their going to the denomination’s summer camp. Up north, we donate books to one of the local libraries. I look at it as giving someone else the opportunity of reading words I will not read again (at least in this lifetime). Electronic books are exempt from the physical storage constraint.

The digital age creates both opportunities to eliminate much of the physical records I keep and an almost limitless opportunity to keep more stuff that no one will ever use. For example, I kept in a file cabinet copies of all my tax returns—the earliest was while I was in high school! Legally, it makes sense to keep the most recent seven years; I filed the remainder because you never know who might be interested. Wouldn’t it be cool to see your grandparent’s or even great-grandparents’ taxes? Or my parents’ taxes the year I was born. (Back when we really were making American great again by investing in education and infrastructure. The highest marginal Federal personal income tax rate was 91%, although my parents’ marginal rate was probably only 22%).

So, I converted my historic tax returns to PDFs and stored them on an external hard drive. Now, if someone wants to know how much I made as a camp counselor in 1969, the answer is still available! That project emptied an entire cabinet drawer. And sometime in the future when my children look at a directory of that hard drive, they can clean the whole thing with one command. So easy.

Photographs are something else again. When film and processing cost serious dollars (at least for my budget at the time), I was parsimonious with my picture-taking. With digital cameras, I’ll shoot multiple frames—you never know which shot will be the keeper. This leads to resource problems. I need to spend time going through all the pictures to determine which are best. But can I delete ALL the others?

Are you kidding? This is me, we’re talking about. Sure, I delete the out-of-focus shots and the ones with someone’s elbow taking up half the frame. But the others? Well, you never know when . . . But I haven’t the time or interest in labeling the thousands of photos I electronically keep, so who am I really kidding here about the usefulness of the thousands of stored images. And yet, you never know . . . Not all that long ago one of my WWK blog mates wanted to use a picture of a house finch to illustrate her blog. Of course I had some to share. It’s that random variable positive reinforcement that feeds my hoarding addiction.

So with that as background, you may be surprised that I recently removed about 30% of the names from my author newsletter mailing list. I use MailChimp, which is free for me, provided my list includes fewer than 2,000 addresses. I was about to add another 100+ names gleaned from a contest, which would put me over 2,000. Faced with the choice of paying to email my newsletters or making room in that virtual closet, I made room.

I figured that the chances of someone who had not opened any of my last five newsletters would suddenly become a rabid fan were dismally small. Turns out using that criterion produced almost 600 email addresses. I admit when I saw how large the number was, I hesitated before pulling the trigger and assigning those 600 people to the terrible fate of not giving them the choice to ignore my newsletter for another year.

[There is room in my newsletter if you want to sign up. Here’s a link.]

I used to have a sign in my office that said, SIMPLIFY. It was meant as reminder that if I did not actively simplify, I would fall into the trap of spending inordinate time and energy managing my complications. I know I kept that sign someplace, because you just never know when it would be useful again. Oh wait, I just did a search of my computer’s hard drive and in two seconds it gave me the link to a PowerPoint file titled “Simplify.” See, you just never know . . . 

~ Jim

This post originally appeared on the Writers Who Kill blog 3/12/17